The next step in the process work flow is organize.
You organize everything in a set of lists which you can use to track the items awaiting your attention. It doesn’t matter where this list is. You can have it on a computer, a PDA, IPhone, on paper, on your legs. It doesn’t matter (except for yourself, especially if the list is on your legs 
) where you keep these lists, as long as you have it. I’ll provide my setup in a later post.
Next actions
All next actions are gathered in this list. You can (and please do so:-) ) provide a context to these next actions. This context are extra information for how/where/which they can be don, such as :
- In the office
- at the phone
- at the computer
- at the store
An example is at the phone. Imagine you just had a great lunch meeting, but your stomach is demanding more attention and all your blood and power is concentrated to digest your great meal. Maybe this is a good moment to do some phone calls. Some low level, low brainpower phone-calls. Then you take your next action list and filter on the context ‘at the phone’. The execution of actions is also related to your physical and mental energy. If your energylevel is very low, like you have the thinking peformance of an insect, what do you need to do.. Low level next actions. You can refill your stapler or give your plants in the office some water, or organise your email, or desk. (you can be sure that at a certain moment, when you are full of energy, and need to staple some important documents for and important business criticall meeting you run out of staples … Use your ‘braindead’ moments good
Project
If something you have to complete takes more than 2 next actions, it is aproject. It might be someway difficult to get used to this idea (it was for me), but it helps a lot. Theses projects should be reviewed regulary to make sure every (current) project has a next action associated with it, and hence can be moved forward.
Waiting for
On this list all actions are stored that have been delegated to someone else. So before you can proceed the project this is tracked in this list and you should check it periodically if an action is due or needs a reminder to be sent.
Someday/Maybe
These are possible later action things. Somethingyou might do, but not now, maybe mater, maybe not. You might do this someday, but not right now. For example “look for a holiday to Venice” or “learn Microsoft SharePoint development”
The calendar
Your calender is important to keep track of all appointments and commitments. The calendar contains the big stones you can put into a bigg glass. When you fill the glass with big stones, there is still plenty place left to keep filling it with little stones, and eventually with sand. So don’t fill in your calendar for 100% , because you will get interuptions that will mess up your schedule. Don’t plan more then 60% of your day.
What else is on your agenda? Everything that would ‘die’ if you don’t do it at that time. for example deadline driven next actions
