Performing a mindsweepEen mindsweep doen

One of the base principles of Getting Things Done is to obtain a “Mind like water”. Your mind is good for having ideas, not for holding them. That’s why you need to capture everything out of your head, and into a trusted system.

But please pay attention. Its takes about 20 days before you really can trust your trusted system. You need to be able to change and to adapt these changes in your way of work.
Before you continue reading this article, please take a look at this one.

Hereunder you can find a way to perform your Mindsweep. It is based on a Mindsweep Twitter session @GTDCoachKelly  executed via @GTDSpecialEvent
Take pen and paper or some a new document on your computer. Get ready to capture what’s on your mind.

  • This is a capture only. Don’t analyze , process or organize.. Just capture!
  • The primary question you have to ask yourself is: What has my attention?
  • Now start writing down
  • Are there upcoming meetings, projects, ..
  • Anything you have attention to regarding your spouse, partner, kids, family
  • Don’t worry on what you are going to do about it. Just capture. The processing will be done later.
  • Do you have concerns regarding your health, sport?
  • Are there things you noted somewhere else (tasks, projects) write is down. You still have some attention on it
  • Anything with your laptop, equipment, car you have attention on?
  • Look around (real life or virtual) you. Anything you would like to see different in your environment? What’s not exactly how you want it?
  • Write down as much as possible. Don’t be afraid of the possible workload this mindsweep might create. You can always park things
  • What about your E-mail Inbox? Or the Sent Items? Any open issues there?
  • Scan your calendar, some weeks in the past and some weeks in the future.
  • Are there upcoming birthday presents to buy, or Christmas presents?
  • It might be enough to write some keyword just to remind you, like “SharePoint Conference” . You should process it later
  • Some longer term stuff might also have your attention, like your career, family , …
  • Maybe some things you want to do like a parachute or bungee jump, learn a foreign language, …
  • Go for a long, complete list, your mind will be grateful!
  • Oh yeah, this list doesn’t have to be executed tomorrow

So now you have captured what’s on you mind. This is phase 1 of a 5 phased process. The next steps are processing and organizing the Mindsweep.
Good luck with it!

 

 

Eén van de basisprincipes van Getting  Things Done is het hebben van een Mind like water. Je hersenen zijn zeer goed voor het hebben van ideeën, niet voor het houden ervan. Daarom moet je trachten zoveel mogelijk te verzamelen en bij te houden in een systeem dat je vertrouwd.

 Let op, dit vergt enige aanpassing in je algemene manier van werken, en je moet je ‘trusted system’ een kans geven, want het duurt ongeveer 20 dagen voor je aangepast bent aan een verandering.

Lees eerst even dit artikel (in het Engels) voor je van start gaat met de mindsweep

Hier kan je enkele tips vinden voor een Mindsweep.  Dit artikel is gebaseerd op een live Twitter sessie van   @GTDCoachKelly  via @GTDSpecialEvent

  • Neem pen en papier, of een andere vorm om je gedachten te noteren.
  • We gaan enkel verzamelen, niet analyseren, verwerken of organiseren…..  ENKEL  schrijven
  • De primaire vraag die je jezelf moet stellen: Waar gaat mijn aandacht naartoe?
  • Begin nu met op te schrijven naar waar je aandacht gaat.
  • Zijn er vergaderingen die eraan zitten te komen. Of een project, een installatie bij een klant?
  • Vraagt je vriendin, vrouw, man, kind of andere familie je  aandacht?
  • Niet beginnen nadenken over wat je nu noteert. Niet denken aan wat je op dit moment aan het doen bent voor sommige aandachtspunten.
  • Zijn er bepaalde zaken betreffende je gezondheid die je wel aan het doen bent in je hoofd, maar nog niets voor gedaan hebt
  • Zijn er zaken die je toch al ergens genoteerd hebt, noteer ze nogmaals je deze mindsweep.
  • Moet je iets doen voor je uitrusting, computer, laptop, ….
  • Kijk nu rond naar de ruimte waar je nu zit (bureau?). Wat is er niet EXACT zoals jij het zou willen. Noteer het
  • Heb geen bang om ZO VEEL mogelijk, zoniet alles te noteren omdat je bang bent van de werklast. Je kan altijd zaken parkeren voor later.
  • Hoe zit het met je Inbox? Of je Sent Emails? Scan deze om te zien dat er geen e-mails zijn die je aandacht vragen (bewust of onbewust)
  • Bekijk nu je kalender. Ga een paar weken terug in de tijd en een paar weken in de toekomst. Verzamel zoveel mogelijk informatie.
  • Verjaart er iemand binnenkort, of moet je Kerstcadeaus kopen. Noteer het!
  • Als je veel tijd hebt: Wat roept je aandacht als je van kamer naar kamer gaat. Noteer het. (of ga virtueel van kamer naar kamer)
  • Wees niet bang voor een grote, lange lijst. Je mind zal je dankbaar zijn!
  • Je moet niet alles morgen uitgevoerd hebben J
  • Is er iets dat je ooit wel eens wilt doen, noteer het (bvb. Spaans leren, parachutesprong doen, …)

 Je hebt nu enkel verzameld. Nu moet je voor al deze zaken verwerken en organiseren. Dit kost ook tijd, maar het is de moeite waard, anders is de Mindsweep waardeloos.

What is stuff, where does it come from and what should you do with it? The ‘Collect’ phase.What is stuff, where does it come from and what should you do with it?

Stuff is all over. One of the basic principles of GTD is get everything out of your head, into a trusted system. I’ll explain more about my trusted system in a separate post.

Stuff is anything that you have allowed into your life (logical or physical), that doesn’t belong where it actually is, and you haven’t defined the desired outcome yet. It can occur to you in digital format, paper, email, voicemail, a small note you found in your jacket or it might be just stuff in your head.

But what does get it out of your head actually means? We’ll its a simple as can be, get it out of your head, and put in on paper. You can decide what you do with the paper later, but first get it from your head to a paper.

When my wife explained her ‘’lists’ to me, I laughed. She inherited this behaviour of making lists from her father who has worked as a HR manager. The reason I laughed with this was because the methodology was not the correct one for me. She worked with a Todo list, and for me a simple todo list doesn’t work. I needed more.

Now, how can you empty your personal in-basket (your head) and actually do something with it? Put it on paper. The moment you put it on paper, it’s out of your mind.
And maybe you know, but your mind has no idea of time. Is has no clue of today, tomorrow or in a few months. The moment you open a loop (you start by engaging yourself to do something), it reacts like you should be doing that all the time, until it is marked as complete. Imagine what that does when you open 2 loops. Or maybe you are a crazy maker and your mind thinks you should be handling 50 tasks or 1000.

May I suggest you stop reading for 3 minutes and  execute this exercise : write down 5 current things that are on your mind at this moment. Really think good about it.

When you have written this small list down, how did you feel? I bet you felt some degree of positive emotion like relief, release, but possibly you also felt felt frustration, guilt, panic fear,… Isn’t it very strange that you can have such an opposite feeling by doing exactly the same exercise.

Welcome to the collection phase :-). After you have written it all down to paper you have to put it in one place. This can be a plastic tray, or if you have lots of stuff gathered a box. We call this place IN.

You have to collect anything in your environment that lays somewhere. All the papers, notes, receipts, business cards that are widely spread allover, should be put in the IN-basket.

When everything is gatered in IN, you have to process it. This means that you have to perform several actions on this pile of paper. This is the next phase in the 5 phases process of GTD. The process phase.Stuff is all over. One of the basic principles of GTD is get everything out of your head, into a trusted system. I’ll explain more about my trusted system in a separate post.

Stuff is anything that you have allowed into your life (logical or physical), that doesn’t belong where it actually is, and you haven’t defined the desired outcome yet. It can occur to you in digital format, paper, email, voicemail, a small not you found in your jacket or it might be just stuff in your head.

But what does get it out of your head actually means? We’ll its a simple as can be, get it out of your head, and put in on paper. You can decide what you do with the paper later, but first get it from your head to a paper.

When my wife explained her ‘’lists’ to me, I laughed. She inherited this behaviour of making lists from her father who has worked as a HR manager. The reason I laughed with this was because the methodology was not the correct one for me. She worked with a Todo list, and for me a simple todo list doesn’t work. I needed more.

Now, how can you empty your personal in-basket (your head) and actually do something with it? Put it on paper. The moment you put it on paper, it’s out of your mind.
And maybe you know, but your mind has no idea of time. Is has no clue of today, tomorrow or in a few months. The moment you open a loop (you start by engaging yourself to do something), it reacts like you should be doing that all the time, until it is marked as complete. Imagine what that does when you open 2 loops. Or maybe you are a crazy maker and your mind thinks you should be handling 50 tasks or 1000.

May I suggest you stop reading for 3 minutes and  execute this exercise : write down 5 current things that are on your mind at this moment. Really think good about it.

When you have written this small list down, how did you feel? I bet you felt some degree of positive emotion like relief, release, but possibly you also felt felt frustration, guilt, panic fear,… Isn’t it very strange that you can have such an opposite feeling by doing exactly the same exercise.

Welcome to the collection phase :-). After you have written it all down to paper, you have to process it. This means that you have to execute a list of actions on this pile of paper. The next phase in the 5 phases process of GTD. This is for a next post.