When I was searching for some Nintex video’s on Youtube, I found this very nice video of Mike Fitzmaurice explaining with his well known and recognizable voice what Nintex Workflow 2010 is.

For the readers who are not familiar with Nintex workflow, it adds a drag-and-drop workflow designer, connectivity and advanced workflow features to the Microsoft SharePoint document management and collaboration platform, empowering business users and IT Professionals alike to quickly and easily automate business processes; from a simple leave approval request, to complex integration across external applications and data sources.

The slogan of Nintex is “Worklfow for everyone™” and if you ask me, that’s what they bring

I would like to add or emphasize a really important reason why Nintex Workflow is IMO “better” then a custom development workflow. Release management. When a Visual Studio workflow is ready for production and a WSP (SharePoint Solution) file is produced, you have to go to he release management procedures and processes, and they can be quite hard with SharePoint.

The moment my SharePoint 2010 environment is up and running , I will start to experiment with Nintex Workflow 2010, and if time allows me, I’ll even post about that

Since a few years I execute the job of SharePoint consultant. SharePoint seems to be one of the most successful product, maybe even the most successful product Microsoft has launched. Then why should a guy like me complain about that Microsoft is wrong in their bring to market? They probably earn billion$ with SharePoint. And they should, because it is a great product! But at the end of this post, in the quote you can see my worry.

During the SharePoint Evolution conference SPEVO held in April of this year, my memory was refreshed of something that was said during one of the analyst sessions in the SharePoint Conference 2009 (SPC09) in Las Vegas.
The SPEVO was actually the SharePoint Best Practices Europe Conference, but because of the launch of a new version called SharePoint 2010 there were not a lot best practices to share on SharePoint 2010. BUT the organizers of this conference really got the message I’ll talk about in this blog post. They organized a IW (Information Worker stream) In fact, they organized even 2 parallel streams. Well done Steve Smith!

During a session from Symon Garfield, he explained why 70% of all projects fail. There are several reason, like unclear requirements, scope changes. If you take £SharePoint,  one of the main reasons is that a SharePoint project can’t be driven only by IT. SharePoint is a business driven product. IT can install, deploy and support it, but it can not solely drive it toward long term success.
You also need to have a good user adoption plan, and some corporate guidelines (let’s call them governance) to make sure that when people really start using SharePoint, it doesn’t get a maze where you can’t do or find anything. If you take a look at the Microsoft Press books, about 99% of the SharePoint books are technically focused. There is a lack of business side books. (Thank you Michael Samspon for representing this 1%)

During that analyst panel session at SPC09 there was a discussion about having a third pillar next to the Developers  and IT PRO’s. The name was not specified, but lets call this group Functional people, or Functionals.  For me, but also for all SharePoint projects in general, I thought that was good, no even great news.

But until now, nothing has changed. From Microsoft’s opinion you are or a developer, or an IT PRO.There is no new group. Or you write code, or you have access to Central Admin.

Take for example the Ignite Sessions. They are organized for IT Professionals and Developers, but not for Functionals. Even with such a huge release of  SharePoint 2010, where a lot extra power is provided to PowerUsers, and it very important to have that link between Business and IT.

Or the Microsoft SharePoint 2010: Developer and IT Professional Learning Plan.

In my first conversation with Karine Bosch (a Belgian SharePoint MVP) right after a BIWUG session  we were talking about what we did in the SharePoint world. When she explained what she does I replied, “Oh, you’re a code sh|tter”, without being disrespectful. That’s good because we need SharePoint code writers (you can also read developers)  to cover non ‘Out Of The Box’ functionality , When I explained what I do, I summarized it with “I’m a document sh|tter”. And We also need them (I guess). Actually that’s also what Karine confirmed.

That’s why (I would say) in my humble opinion that Microsoft is acting wrong. Until now, they don’t provide any special documentation or support for these Functionals.  Besides some sales and marketing information on how SharePoint will make your organization more productive, there is no specific information for the Functionals. They are just twilights.
And they should pay attention to this, because otherwise SharePoint might become one of these “Oooh darn, it’s a SharePoint” applications.

That’s also why I am so happy that guys like Michael Samspon, the author of Seamless Teamwork, a book on using SharePoint from a business perspective, Raymond Dux Sy , the author of SharePoint for Project Management: How to Create a Project Management Information System (PMIS) and Paul Culmsee take a different approach on SharePoint. I will do my best to provide useful information like these guys do in their blogs, webcasts, … That will be my way to contribute to the grey twilight zone that Microsoft can’t fill.

On the other hand, I must admit that I know a few, but just a few guys that are good at coding, have a good knowledge of the the Out Of The Box functionality of SharePoint and are able to talk to the business and translate their requirements to SharePoint functionality. These are the golden egg chickens…

But to conclude, what I’m also trying to explain is that Microsoft, and the Microsoft partners will be judged by their clients (the business) based on the return SharePoint gives to the business, not on it’s nice technical gracefulness.

Just for the record, here are my my questions to Microsoft.

What are your intentions to this issue? (When)Are you planning to setup a functional stream?

Michael is the author of the book  Seamless Teamwork: Using Microsoft SharePoint Technologies to Collaborate, Innovate, and Drive Business in New Ways, which I recently received from Combined Knowledge (many many thanks for that Zoé and Steve). I would recommend this book for everybody who is interested in empowering people and team with SharePoint.

But I don’t post this just to talk about this book. The reason I write this post is because Michael has launched a survey on Site Closure. And The survey will close on friday July 9th. So this is yet another last minute post…

His next book, SharePoint Roadmap Governance Themes, greatly expands on the governance chapter in SharePoint Roadmap for Collaboration. Two themes have been explored to date — Site Creation Rights, and User Adoption Strategies — and there are reports available on both of those. The third theme for investigation is Site Closure Policy. In other words, what do you do with SharePoint sites when their useful life is at an end, however you define that?

As with the previous two reports, there’s a survey. If you have involvement in setting governance decisions for SharePoint at your organization, please take the survey now.

Respondents who complete the survey will receive a free copy of the research report, due for publication in July 2010.

The survey closes on Friday July 9 … so please do it now!! Thanks.

You can easily reuse a List or Library, with or without its content. For instance, you have created a survey and you would like to re-use that survey (maybe several times a year, but this doesn’t really matter, you just want to reuse it) without having to input all questions and eventually branching again. The same thing may apply when you Webcast want to reuse a Document Library or a List with several columns.

It’s quite easy to reuse a list. In the following procedure you will see some screenshot how you can do that. I have also created a Webcast.

LINK HERE

This is my initial setup:

I have a survey called: Users satisfaction.

In this survey there are several questions, and some questions are branched. (This means that depending on your answer, you well go to a specific question instead of the next question)

• The first thing you need to do is save the List/Library as a template

• To create a new List/Library based on this template: Click on View all Site Content and then create and select your Template.

Since a few days I have a feeling of anxiety and stress. Even though I am following the rules of GTD and am doing weekly reviews. At least, I thought I was doing GTD. But then I took a small break to have a view from a distance and thought at what causes my fear. After a few minutes I think I found the reason. At least, I think that now, but we’ll see in a few days or weeks.

I had Actions that actually should be Projects, or should be split into several Actions. So now I am converting these actions to Projects or I make smaller chunks so i don’t have an action that can take 8 hours. This looks banal, but if you ask me, that’s what GTD is all about. Little banal tricks to make you more productive and Get Things Done.
These little thing make big things happen for me.

Since May 8th the Information worker VHD files are ready to be downloaded. You can find them at http://is.gd/cfVcv

You can also download them with the Akamai download manager

• Virtual Machine 2010-7a parts 1-12
• Virtual Machine 2010-7a parts 13-22, SFV & Setup Guide
• Virtual Machine 2010-7b

The download is about 18 GB big.

This is the content :

Virtual machine “A” contains the following pre-configured software:

1. Windows Server 2008 R2 Standard Evaluation Edition x64, running as an Active Directory Domain Controller for the “CONTOSO.COM” domain with DNS and WINS
2. Microsoft SQL Server 2008 R2 Enterprise Edition with Analysis, Notification, and Reporting Services
3. Microsoft Office Communication Server 2007 R2
4. Microsoft Visual Studio 2010
5. Microsoft SharePoint Server 2010 Enterprise Edition
6. Microsoft Office Web Applications
7. Microsoft FAST Search for SharePoint 2010
8. Microsoft Project Server 2010
9. Microsoft Office Professional Plus 2010
10. Microsoft Visio 2010
11. Microsoft Project 2010
12. Microsoft Office Communicator 2007 R2

Virtual machine “B” contains the following pre-configured software:

1. Windows Server 2008 R2 Standard Evaluation Edition x64, joined to the “CONTOSO.COM” domain
2. Microsoft Exchange Server 2010

Active directory has been preconfigured over 200 “demo” users with metadata in an organizational structure. All of these user profiles have been imported and indexed for search within SharePoint Server 2010.
SharePoint Server 2010 has been configured in a “Complete” farm using the default SQL Server 2008 R2 instance. A default site has been created using the Team Site template at http://intranet.contoso.com/ and a FAST Search Center at http://intranet.contoso.com/search/.
As shipped virtual machine “A” requires image “B” for email. Running image "B" is optional.

The problem I had was that when I assigned a condition that would check if the Approval Status equals Approved. But this doesn’t work when you use this condition, it will be skipped, because internally SharePoint uses a number for the workflow status.

Also, if you Edit in Datasheet (your list or Library) you can see the numbers is stead of the text.

Here is an overview:

So, I need to modify my workflow like : If Approval Status Equals 16, ….

The same policy applies when you would like to have a view where you display items based on their Approval Workflow Status.

This list is partially copied from David Wise blog

On May 11th Nozbe 2.0 for iPhone was released in the AppStore. As I was waiting for this version, I downloaded the moment I could. In this post I’ll try to explain the (new) features, what it means to you and me and what I think about it.

Nozbe for iPhone v2.0

The first thing that has changed is the logo. The logo is refreshed and I like it. Nothing more to say about that, it is just a nice logo. The home screen of the Nozbe 2.0 for iPhone has changed slightly. There was a great demand for an Inbox, and since it was implemented in a previous release of Nozbe on-line, it is also implemented in the iPhone App. For the rest, the menu remains the same except the Inbox is added (Inbox, Next Actions, Projects, Contexts, Calendar), but the layout has changed, and there are new icons.  The icons at the bottom of the page have the same functionality as the previous version, but for them who haven’t used Nozbe for iPhone before, there are 5 icons as you can see in the screenshots

I added 1 2 3 4 5 above the icons in the picture above. These figures match the list hereunder.

1. Go to the Home screen (this screen)
2. Show the Next Actions
3. Sync with Nozbe online
4. Add New action/Note/Project or Context (see extra screenshot) (Power Add Button)
5. Add an Action

screenshot of menu item 4 Power add Button:

Adding a new action (5) will add a new action in the current Project. You can enter a description and Edit the Details.
In the details you can easy check it as done, make a Next Action of that Action, assign it to somebody else (remark:your Project where you create this action in must be shared) or add a comment. It is also possible to change the Project, add one or more contexts, set a time for that action, enter a Due Date with or without an hour(extra screenshot) and there are very nice and easy to use buttons to set the due day to Next Monday, Tuesday, … of Next day, week, month or year) and you can also define a recurrence.

When adding a new Project, you can edit the details.
In these details you can specify a label, you can Share it and make it your Inbox.When you want to share the Project with somebody you didn’t share anything with before, you can invite that person via an email. This is all pretty straightforward.

Adding a note will bring you to the Edit note page, but it is strange that this doesn’t use the Inbox, but uses a random Project (at least, I didn’t found a pattern in it except it uses the same Project)

Adding New Context will allow you to create a new Context and assign an icon to it.

What does this mean?

It will definitely be easier to use Nozbe on an iPhone. The fact that you can use Nozbe on iPhone without having to create a Nozbe account might be a step forward to have somebody use it without registration, but then the price of the App would obstruct this advantage.

The navigation and collaboration features are really nice and being able to comment on your tasks might be useful in some cases.

Being able to sync files within the App is certainly a great feature. Now you carry your presentations, documents, .. with you, attached to the Project. I was only able to open a Word document (.doc) and a PDF. These files failed:  and docx, ppt(x)(s) failed when I created these document in my Office 2010. I could not open them in the iPhone App.

What I think :

This is definitely a fantastic step forward for Nozbe iPhone users. The new layout is easy to use and gives peace of mind. The collaboration functions (delegate) and comments is also a nice features.

The fact that you can carry files with you in your trusted GTD system would be just great if it worked like it should. I’m not quite sure if this is a Apple, Nozbe or Microsoft Office 2010 issue.

Since this is the first release of V2.0, there is some serious margin for improvements. Here is a list of improvements I would like to see.

Wish list: (in order of importance for me)

1. In the Next Actions overview the project should be listed somewhere (next to the Context icon?)
2. Integration with Evernote®
3. It should be possible to filter on context in the Next Actions overview.
4. Adding an action should also be possible in horizontal mode. Now it is just modifying an action that is horizontal-enable.
   In fact, I think the whole application should be available in horizontal mode
5. Notifications on iPhone (overview of what has a deadline that day)
6. Notification via irect message on Twitter, email, text, ..
7. Nozbe users should have the ability to upload their own icons,
8. The Help functions is acting not logical. It starts with the Add New Action, then moves left to the Sync, then left to Home, then right to Next Actions and then right to Add more. Even I move my finger each time from right to left on the screen.

On the Nozbe blog there were several posts that refer to each other and my purpose is to create this one page overview with everything you need to know when sending email to Nozbe. Since GTD is also about having an ubiquitous capturing tool, this is the ubiquitous Email to Nozbe page.

So, here is my overview of everything you need to know when sending emails to Nozbe.

First of all, it’s important to understand the “Nozbe language”

Syntax

The syntax for a (Next)action is simple

Example:
Write a blog post about Email and Nozbe #blog @computer @home on today %30 min !

You just have to follow this syntax :

• #projectname : Add a # sign before the name of the project
• @context : Add a @sign before the context. Multiple contexts can be used.
• dates : write the date in the action like ‘On today’ , ‘ on tomorrow’, ‘next week’, ‘on June 18”. Nozbe understands these all. If you use a date, you also need to use “on” or “at” before the date. If you use next week or  next month,  you don’t need to use the prefix.

• % stands for time needed. Just note % and the time needed (there are limitations. These values can be used :  5min, 15 min, 30 min, 45 min, 1h, 1.5h, 2h, 2.5h, 3h, 4h, 5h, 6h, 7h, 8h)
• Repeat Actions : write down “every …” before the repeating interval. Eg. Every day, every week, every 2 weeks, every month,…
• !: If you want this Action to be the Next Action, just add a ! (exclamation mark)  in the action. The order is not important.

So : Read Getting Things Done (GTD) by David Allen #become productive ! @home would result in adding the Next Action  Read Getting Things Done (GTD) by David Allen in project “Become Productive” in the context Home

The special formatting can also be applied when entering a Action with this syntax in the Web Client of when using the email to Nozbe  functionality.

Creating Actions and Notes from your email client to Nozbe

Now that you know the syntax, it’s easy to send emails to Nozbe with your actions.  There is one thing you need to know about your account. On your Settings page, you need to configure a Nickname and a PIN code.

Adding an Action to your inbox or a Project.

Just send an email to Nickname.PIN@nozbe.us. If you want the Action to be created in a certain Project, use this email address : Nickname.PIN.Project@nozbe.us. If your project contains spaces, replace them with an “_” Nickname.PIN.Project_with_spaces@nozbe.us

Adding Actions to multiple projects

Send an email, using the syntax of §1 but as a prefix you must use an asterisk with a space “* “ before each Action.

Adding Notes to a Project

Send an email to Nickname.PIN.Projectname@nozbe.us and the body of the email will be added as a Note. The Subject of the email will be the title.

You can also BCC your Nozbe account to add some reference material to your project. (if you reply to an email for example)

Adding Actions and Notes to a Project

This is really cool. Almost as cool as the Evernote integration

Send an email to Nickname.PIN.Projectname@nozbe.us . The subject of the email will be the title of the note, the body of the email will include everything before the “* “ as a note and will threat the “* “ Actions independent. So, you can send this email to projectname and add Actions to Project2 if you want.

So everything before the first “* “ will be a note to the project as mentioned in the email address, everything after the last “* “ sentence (in this case blahblahblah) will be ignored.

With this post you’ll see how powerful the Nozbe syntax is, and how easy it is to email (Next) Actions and Notes right into your GTD tool.

–Update may 23rd 2010 :

Adding a note to an action

–> will be saved as a comment in your Action in this case:

I have discovered this feature by accident. Well actually last week when i forwarded some e-mails, I noticed that in some cases my Notes weren’t saved as notes in my Projects. When I did some trial and error I discovered this: When you want to add a note, and have just one Action, you have to be careful. When you email the note with that action, the note will be added as a comment on that action. Only when you have more actions in the email, the note will be attached to the Project

 –End Update may 23rd 2010 :

Macro designers and Visual Basic for Office developers, start creating some nice scripts, macros, …. . And off course, everybody who is not using Microsoft Outlook, but another email client, feel free to develop you add-on for your preferred email client!

A few weeks ago I started (re)using Nozbe after my "Remember The Milk" pro- account was expired. This forced me to use Nozbe more intensive and I also engaged myself to the community to translate from English to Dutch. I started actively and translated some chapters and received an e-mail from Delfina asking if I would like to be a moderator for my language. This would basically mean, I’d not only translate, but also "take care" of the translation in my language together with the Nozbe team. I will post an overview of the topics I’ve translated. Please note, that I started a few weeks ago, and I didn’t logged the topic I’ve been translating in April. Now I started a project in Nozbe, shared it with Michael and we now keep track of (my) translation work. I must say, it is not always easy to translate, because sometime you see just a bunch of words, and you can’t always place it in the correct context. On the other hand, I would like to encourage more translators to translate! It I a huge job, and the sooner we get this done, the sooner we’ll see out beloved Nozbe in our own language.

Update : Since a few days the Dutch translations are finished. They are ready for production and I hope Michael will release them soon.

For me the interesting part (at this moment) is the paragraph about the new iPhone. Nozbe has set up a partnership with Macoscope, a Polish software house that is specialized in development for the Apple platform.

The last modifications were done and the new Nozbe iPhone application is submitted to the Appstore. I can’t wait to start using it. It will be a paying App, and I hope it will not cost too much, but it will definitely add value to the Nozbe application. I’m currently using the version 1.0.2 which is a quite simple application that lacks lots of functionality.

Horizontal view

A new feature will be the horizontal view. In the current App you can only edit tasks in horizontal view, but Michael announced vertical editing functions in the new version.

Context Icons

I consider the context icons weak point. The black&white icons or so outdated and they just don’t look nice. But I suppose (and hope) that will be modified in the new App, because the context icons got updated to very nice icons in the Nozbe WebApp. If we could just upload our own now…

Other new features will be (as announced in this post):

Easier collaboration.

• Share Projects from the iPhone (and iPad) App
• Delegate tasks
• Comment on tasks

Working with Files

• add and view files in your projects

Easier navigation 

• The Project section is redesigned so you can see actions, notes, files and project info as tabs on the project. This means that you’ll be able to access all project information quicker
  

I hope the new Nozbe for iPhone will be available soon in the AppStore , because it looks very promising.

Anyway, I called back at 10:00 and this operator was aware of the extra scheduled procedure and I managed to buy a ticket to leave tomorrow at 12:59. SharePoint Evolutions (and definitely a big SharePint with lots of travel stories) here I come. I hope other people will get there safely and on time.

Oh yes, my flight from Antwerp -> London city with Cityjet was cancelled yesterday, and I called there call center just a few minutes ago. They cancelled my flight back and will refund it to my credit card.

It was a stressful experience to arrange transport to London, but eventually I turned out pretty good for me.

Happy and save travels to all other #SPEVO attendees

So today I’ll try to book one of the (hopefully) extra scheduled Eurostar trains from Brussels to London. The call center opens at 09:00, so I still have to wait about 20 minutes.

Some people start to do roadtrips like @zimmergren, @mariannerd or @billbither .

I wish al travelers to #SPEVO good luck and safe travels and hopefully we can SharePint together in London

–quote–

Today we reached an exciting engineering milestone- the release-to-manufacturing (RTM) for Office 2010, SharePoint 2010, Visio 2010 and Project 2010!

RTM is the final engineering milestone and a major achievement for all of the internal teams who worked so hard to get to this point. As tirelessly as our engineering teams worked, we would never have reached this milestone without incredibly active participation from our customers and partners. More than 5,000 organizations and partners have worked with us on rapid deployment and testing of the products, and the feedback that we’ve received from all these programs has shaped a fantastic set of products that I’m sure our customers will love.

Our Volume License customers with active Software Assurance (SA) on these products will be one of the first to receive the 2010 set of products. They will be able to download the product in English, French, Spanish, German, Russian, and Dutch via the Volume Licensing Service Center starting April 27. Other languages will be available on a rolling timeline. Customers without SA will be able to purchase the new products through Volume Licensing from Microsoft partners starting May 1.

–End Quote–

Full article can be read via this link

In mijn RTM configuratie gebruik ik 3 Greasemonkey scripts.

1. Remember The Milk – Tag Cloud Colorizer
2. Remember The Milk – Keep Cloud Visible
3. Remember The Milk – display keyboard shortcuts

Hieronder kan je een screenshot zien (Figure1)  hoe de standaard RememberTheMilk eruit ziet, zonder aanpassingen. Veel mensen op Twitter (inclusief mijzelf) vinden deze interface niet erg gebruiksvriendelijk, zeker niet als je met de verticale verantwoordelijkheids niveaus van Getting Things Done (GTD) werkt. (Actions, Projecten, Areas of responsibility, Goals, Visie, Life goals).

Figure 1

Hieronder zie je een screenshot (Fiigure2) van dezelfde pagina, maar nu met de Greasemonkey scripts geactiveerd.

Figure 2

Wat moet je doen om dit zicht te hebben?

• Creeer een gratis account op RememberTheMilk : http://www.rememberthemilk.com
• Download en installeer Firefox als je dit nog niet hebt http://www.mozilla.com
• Download en installeer Greasemonkey https://addons.mozilla.org/en-US/firefox/addon/748
• Installeer deze Greasemonkey scripts :
  • Remember The Milk – Tag Cloud Colorizer : http://userscripts.org/scripts/show/25046
  • Remember The Milk – Keep Cloud Visible : http://userscripts.org/scripts/show/25050
  • Remember The Milk – display keyboard shortcuts : http://userstyles.org/styles/1623

De Tag cloud Colorizer moet je nog aanpassen (en je Tags in RTM ook) en dit duurt misschien een kwartiertje, maar het is het zeker waard!

Veel geluk met deze scripts en og meer geluk en plezier met Getting Things Done!

Microsoft® heeft een whitepaper uitgebracht over Business productiviteit voor  SharePoint® met Office.

Dit document toont aan hoe 2 producten , Microsoft ® Office and Microsoft SharePoint ®, samenwerken aan het krachtige design dat Microsoft Business Productivity Infrastructure (BPI) noemt.

De BPI benadering suggereert dat enkel door te denken op een gebruikerswens (bvb. “Wat willen de gebruikers doen?”) en door het toevoegen van de juiste aspecten van het vermogen van Client, Servers en Services, de desktopapplicaties kunnen ontwikeld worden die ook een rijke omgeving ter beschikking kan stellen voor de Information Workers.

Dit document beschrijft hoe de 2010, 2007, and 2003 versies van Office samenwerken met de 2010, 2007, and 2003 versies van SharePoint. Hoewel we een overzicht wordt aangeboden van de manier waarop Office en SharePoint samenwerken in oudere versies, richt dit document richt zich op de integratie van functies van Microsoft Office 2010 met Microsoft SharePoint 2010.

De scenarios in dit document tonen voorbeelden over hoe SharePoint 2010 en Office 2010 waarde kunnen toevoegen op volgende gebieden:

• Samenwerken zonder compromis,
• Ideëen tot leven brengen,
• Toegang tot alles van overal,
• Het practische IT platform

Download dit document op http://go.microsoft.com/?linkid=9690494

Dus, als je een MSDN abo hebt, kan je SharePoint 2010 downloaden via deze link https://msdn.microsoft.com/en-gb/subscriptions/securedownloads/default.aspx

SharePoint Designer 2010 BETA , SharePoint Foundations 2010 BETA (WSS 4.0) en Office 2010 BETA zijn ook gereleased. Happy downloading and experimenting!

Ohja.. Er zijn toch wel wat probleempjes. Voorlopig geen Win2k8 R2 installatie mogelijk
lees vooral http://bit.ly/2rNgl8 voor je je in dit avontuur stort

 Let op, dit vergt enige aanpassing in je algemene manier van werken, en je moet je ‘trusted system’ een kans geven, want het duurt ongeveer 20 dagen voor je aangepast bent aan een verandering.

Lees eerst even dit artikel (in het Engels) voor je van start gaat met de mindsweep

Hier kan je enkele tips vinden voor een Mindsweep.  Dit artikel is gebaseerd op een live Twitter sessie van   @GTDCoachKelly  via @GTDSpecialEvent

• Neem pen en papier, of een andere vorm om je gedachten te noteren.
• We gaan enkel verzamelen, niet analyseren, verwerken of organiseren…..  ENKEL  schrijven
• De primaire vraag die je jezelf moet stellen: Waar gaat mijn aandacht naartoe?
• Begin nu met op te schrijven naar waar je aandacht gaat.
• Zijn er vergaderingen die eraan zitten te komen. Of een project, een installatie bij een klant?
• Vraagt je vriendin, vrouw, man, kind of andere familie je  aandacht?
• Niet beginnen nadenken over wat je nu noteert. Niet denken aan wat je op dit moment aan het doen bent voor sommige aandachtspunten.
• Zijn er bepaalde zaken betreffende je gezondheid die je wel aan het doen bent in je hoofd, maar nog niets voor gedaan hebt
• Zijn er zaken die je toch al ergens genoteerd hebt, noteer ze nogmaals je deze mindsweep.
• Moet je iets doen voor je uitrusting, computer, laptop, ….
• Kijk nu rond naar de ruimte waar je nu zit (bureau?). Wat is er niet EXACT zoals jij het zou willen. Noteer het
• Heb geen bang om ZO VEEL mogelijk, zoniet alles te noteren omdat je bang bent van de werklast. Je kan altijd zaken parkeren voor later.
• Hoe zit het met je Inbox? Of je Sent Emails? Scan deze om te zien dat er geen e-mails zijn die je aandacht vragen (bewust of onbewust)
• Bekijk nu je kalender. Ga een paar weken terug in de tijd en een paar weken in de toekomst. Verzamel zoveel mogelijk informatie.
• Verjaart er iemand binnenkort, of moet je Kerstcadeaus kopen. Noteer het!
• Als je veel tijd hebt: Wat roept je aandacht als je van kamer naar kamer gaat. Noteer het. (of ga virtueel van kamer naar kamer)
• Wees niet bang voor een grote, lange lijst. Je mind zal je dankbaar zijn!
• Je moet niet alles morgen uitgevoerd hebben J
• Is er iets dat je ooit wel eens wilt doen, noteer het (bvb. Spaans leren, parachutesprong doen, …)

 Je hebt nu enkel verzameld. Nu moet je voor al deze zaken verwerken en organiseren. Dit kost ook tijd, maar het is de moeite waard, anders is de Mindsweep waardeloos.