Office and Business Productivity

SharePoint, GTD and beyond

Bladeren van Posts gepubliceerd in April, 2008

I was creating a workflow in SharePoint Designer (SPD) to send an e-mail to a user when a task is created for him or when a task is modified. The purpose of this workflow was that the user does not have to create his alert me for this list. (to avoid users who don’t subscribed to have an excuse for not completing their tasks)

Then I started testing this workflow and it worked :-). But I also received an alert from SharePoint (the ALERT ME).

That made me think… Why am I getting an Alert me message?

So i took a look in My Alerts, there were no alerts configured. Even when an item was changed I got my workflow notification (which was good because my workflow was configured good) and I received an Alert Me.

So I started looking in the settings of this list and found this. In Settings / Advanced setting there is a entry E-mail Notification. Send e-mail when ownership is assigned. It is marked in red.

List Advanced settings

 

When you have a document library with metadata, and one of the metadata colums is a lookup to a list not all the list items are displayed in the DIP (Document Information Panel) of an Office 2007 application.

Only 10 items are displayed

This did not happen with Office 2003 applications or when you use this is in the SharePoint interface. So I started looking around and this occurs whe you have a list item limit on that list. This is what was configured in the settings of that list (Settings / List Setting / Views / All items)

List Item limit

When I changed the Number of items to display to 100 this problem was solved.

List problem solved

 
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