On my iphone I couldn’t find the screen where I could change of enter my username and or password, so I started googling for it. After somewhate more then 10 minutes the answer was clear. Currenlty you can’t change your password on the  Iphone.  It is documented in the forum.

The workaround is to de-instal NOZBE on your Iphone and reinstall it from the Appstore. Ofcourse no data is lost since everything is stored on the NOZBE servers.

In my RTM configuration I use 3 Greasemonkey scripts.

1. Remember The Milk – Tag Cloud Colorizer
2. Remember The Milk – Keep Cloud Visible
3. Remember The Milk – display keyboard shortcuts

Here is a screenshot (Figure1) of how my RememberTheMilk looks without any customization.  As a lot of people on Twitter said, and I must agree, it is doesn’t look very user friendly if you actually follow all levels of responsibilities. (Actions, Projects, Areas of responsibility, Goals, Vision, Life goals).

Figure 1

Then this is a screenshot (Fiigure2) of the same page but with the Greasemonkey scripts activated.

Figure 2

What do you need to do to have this view?

• Create a free account to use RememberTheMilk : http://www.rememberthemilk.com
• Get Firefox if you don’t have it yet http://www.mozilla.com
• Download and install Greasemonkey https://addons.mozilla.org/en-US/firefox/addon/748
• Install the Greasemonkey scripts :
  • Remember The Milk – Tag Cloud Colorizer : http://userscripts.org/scripts/show/25046
  • Remember The Milk – Keep Cloud Visible : http://userscripts.org/scripts/show/25050
  • Remember The Milk – display keyboard shortcuts : http://userstyles.org/styles/1623

You have to customize the Tag cloud Colorizer, but it is DEFINITELY worth it.

Good Luck with these scripts and more luck and enjoy Getting Things Done!

Microsoft®  has released a whitepaper on business productivity for SharePoint® and Office.

This paper shows how two products, Microsoft ® Office and Microsoft SharePoint ®, contribute to the powerful architectural design of the Microsoft Business Productivity Infrastructure (BPI). The BPI stack approach suggests that only by thinking at a capability level (for example, “What do users want to do?), and then adding the right aspects of capability in each place (client, server, and services), can we create desktop applications that also deliver rich server and services capabilities to information workers.

This paper describes how the 2010, 2007, and 2003 versions of Office work together with the 2010, 2007, and 2003 versions of SharePoint technologies. Although we provide an overview of Office and SharePoint features working together in past versions, this paper focuses on the integration features of the Microsoft Office 2010 experience with Microsoft SharePoint 2010.
The scenarios outlined in this paper show examples of how the power of SharePoint 2010 and related servers can be combined with capabilities of one or more Microsoft Office 2010 applications to deliver rich, intuitive, and easy-to-use capabilities directly into the hands of desktop users. The scenarios cover the following value areas:

• Collaboration Without Compromise 
• Bring Ideas to Life 
• Anywhere Access 
• The Practical IT Platform

The paper concludes that to realize the best user experience with Office and SharePoint integration features, organizations should upgrade client programs to Office Professional Plus 2010 and server technologies to SharePoint 2010.

The whitepaper can be downloaded at http://go.microsoft.com/?linkid=9690494

If you have a MSDN subscription you can download it from this location https://msdn.microsoft.com/en-gb/subscriptions/securedownloads/default.aspx

SharePoint Designer 2010 BETA , SharePoint Foundations 2010 BETA (WSS 4.0) and Office 2010 BETA has also been released. Happy downloading and experimenting!

BUT… there are some issues. PLEASE read a http://bit.ly/2rNgl8 blog before you start installing

But please pay attention. Its takes about 20 days before you really can trust your trusted system. You need to be able to change and to adapt these changes in your way of work.
Before you continue reading this article, please take a look at this one.

Hereunder you can find a way to perform your Mindsweep. It is based on a Mindsweep Twitter session @GTDCoachKelly  executed via @GTDSpecialEvent
Take pen and paper or some a new document on your computer. Get ready to capture what’s on your mind.

• This is a capture only. Don’t analyze , process or organize.. Just capture!
• The primary question you have to ask yourself is: What has my attention?
• Now start writing down
• Are there upcoming meetings, projects, ..
• Anything you have attention to regarding your spouse, partner, kids, family
• Don’t worry on what you are going to do about it. Just capture. The processing will be done later.
• Do you have concerns regarding your health, sport?
• Are there things you noted somewhere else (tasks, projects) write is down. You still have some attention on it
• Anything with your laptop, equipment, car you have attention on?
• Look around (real life or virtual) you. Anything you would like to see different in your environment? What’s not exactly how you want it?
• Write down as much as possible. Don’t be afraid of the possible workload this mindsweep might create. You can always park things
• What about your E-mail Inbox? Or the Sent Items? Any open issues there?
• Scan your calendar, some weeks in the past and some weeks in the future.
• Are there upcoming birthday presents to buy, or Christmas presents?
• It might be enough to write some keyword just to remind you, like “SharePoint Conference” . You should process it later
• Some longer term stuff might also have your attention, like your career, family , …
• Maybe some things you want to do like a parachute or bungee jump, learn a foreign language, …
• Go for a long, complete list, your mind will be grateful!
• Oh yeah, this list doesn’t have to be executed tomorrow

So now you have captured what’s on you mind. This is phase 1 of a 5 phased process. The next steps are processing and organizing the Mindsweep.
Good luck with it!

You organize everything in a set of lists which you can use to track the items awaiting your attention. It doesn’t matter where this list is. You can have it on a computer, a PDA, IPhone, on paper, on your legs. It doesn’t matter (except for yourself, especially if the list is on your legs ) where you keep these lists, as long as you have it. I’ll provide my setup in a later post.

Next actions

All next actions are gathered in this list. You can (and please do so:-) ) provide a context to these next actions. This context are extra information for how/where/which they can be don, such as :

• In the office
• at the phone
• at the computer
• at the store

An example is at the phone. Imagine you just had a great lunch meeting, but your stomach is demanding more attention and all your blood and power is concentrated to digest your great meal. Maybe this is a good moment to do some phone calls. Some low level, low brainpower phone-calls. Then you take your next action list and filter on the context ‘at the phone’.  The execution of actions is also related to your physical and mental energy. If your energylevel is very low, like you have the thinking peformance of an insect, what do you need to do.. Low level next actions. You can refill your stapler or give your plants in the office some water, or organise your email, or desk. (you can be sure that at a certain moment, when you are full of energy, and need to staple some important documents for and important business criticall meeting you run out of staples … Use your ‘braindead’ moments good

Project

If something you have to complete takes more than 2 next actions, it is  aproject. It might be someway difficult to get used to this idea (it was for me), but it helps a lot. Theses projects should be reviewed regulary to make sure every (current) project has a next action associated with it, and hence can be moved forward.

Waiting for

On this list all actions are stored that have been delegated to someone else. So before you can proceed the project this is tracked in this list and you should check it periodically if an action is due or needs a reminder to be sent.

Someday/Maybe

These are possible later action things. Somethingyou might do, but not now, maybe mater, maybe not.  You might do this someday, but not right now. For example “look for a holiday to Venice” or “learn Microsoft SharePoint development”

The calendar

Your calender is important to keep track of all appointments and commitments. The calendar contains the big stones you can put into a bigg glass. When you fill the glass with big stones, there is still plenty place left to keep filling it with little stones, and eventually with sand. So don’t fill in your calendar for 100% , because you will get interuptions that will mess up your schedule. Don’t plan more then 60% of your day.

What else is on your agenda? Everything that would ‘die’ if you don’t do it at that time. for example deadline driven next actions

Well, the next action is the next physical action you need to do to in order to move the current situation to completion.

Some examples :

• Talk to David about the book we need to buy (improve competence)
• Call Vanessa to schedule a meeting for marketing activities next month   (marketing campaign july 2009)
• Make a mind map for items to blog about  (update my blog)

These actions are real physical actions that need to happen. If I do them, I will move forward to completion (of a project).  (an example of a project is written between brackets next the the next action in the list above)

The basic idea is that a project exists of more next actions, but everything (or every project) needs a (one)  next action to go forward to become completed.

When you have collected the stuff, you must do something with it. Actually, this is a continuous process, and you process stuff all the time.
Processing means you determine what to do with it.

First of all you need to decide if the stuff is actionable. If it isn’t , there are three possibilities.

• Trash it (many people forget to use a great key on their computer called DEL), or
• put it on a someday/maybe list (incubate), or
• file it for reference material

If it is actionable, you have to decide what the Next Action is. And please note that the answer to the question “Is it actionable” can only be 2 things. YES or NO.

If the Next Action takes less then 2 minutes to execute, DO IT (NOW)!

If the action takes more then 2 minutes to execute, you have to put it on a list and delegate or defer it. When you delegate it, don’t forget to add it to your Waiting For list so you can track it later. If you defer it, you might put it on your calendar, if it is a day specific action, or put it on your Project list as a Next Action.

Oh yes, some other rules you should really follow :

• Don’t get distracted by other stuff when you process stuff. Take care that you handle it one at the time, item per item.
• Don’t (ever) put anything back in In.

Stuff is anything that you have allowed into your life (logical or physical), that doesn’t belong where it actually is, and you haven’t defined the desired outcome yet. It can occur to you in digital format, paper, email, voicemail, a small note you found in your jacket or it might be just stuff in your head.

But what does get it out of your head actually means? We’ll its a simple as can be, get it out of your head, and put in on paper. You can decide what you do with the paper later, but first get it from your head to a paper.

When my wife explained her ‘’lists’ to me, I laughed. She inherited this behaviour of making lists from her father who has worked as a HR manager. The reason I laughed with this was because the methodology was not the correct one for me. She worked with a Todo list, and for me a simple todo list doesn’t work. I needed more.

Now, how can you empty your personal in-basket (your head) and actually do something with it? Put it on paper. The moment you put it on paper, it’s out of your mind.
And maybe you know, but your mind has no idea of time. Is has no clue of today, tomorrow or in a few months. The moment you open a loop (you start by engaging yourself to do something), it reacts like you should be doing that all the time, until it is marked as complete. Imagine what that does when you open 2 loops. Or maybe you are a crazy maker and your mind thinks you should be handling 50 tasks or 1000.

May I suggest you stop reading for 3 minutes and  execute this exercise : write down 5 current things that are on your mind at this moment. Really think good about it.

When you have written this small list down, how did you feel? I bet you felt some degree of positive emotion like relief, release, but possibly you also felt felt frustration, guilt, panic fear,… Isn’t it very strange that you can have such an opposite feeling by doing exactly the same exercise.

Welcome to the collection phase . After you have written it all down to paper you have to put it in one place. This can be a plastic tray, or if you have lots of stuff gathered a box. We call this place IN.

You have to collect anything in your environment that lays somewhere. All the papers, notes, receipts, business cards that are widely spread allover, should be put in the IN-basket.

When everything is gatered in IN, you have to process it. This means that you have to perform several actions on this pile of paper. This is the next phase in the 5 phases process of GTD. The process phase.

A long time ago, a good friend of mine named Marcel told be some things about Getting things done and 7 habits of highly effective people. At that moment, I wasn’t ready for that life changing information, so I did absolutely nothing with it.

A few months ago I read Getting things done , ‘The Art of Stress-Free Productivity’ from David Allen. This was that a life changing moment. After reading this book, I started looking on how to implement this in my life. This was definitely not a simple assignment..

Anyhow, these moments were life changing and therefore I will share this very useful information with you

I’ll do my best (and added it as a Next Action to my action list) to post on a daily base something about why this thing matters for me.

More information on their blog

They provide an overview of the next 10 matches, a leaderboard off all users, a top15 users, .. and it updates automatically!

Have a lot of fun with this nice WebPart!

Oh yes :  It is also multilingual

I was creating a workflow in SharePoint Designer (SPD) to send an e-mail to a user when a task is created for him or when a task is modified. The purpose of this workflow was that the user does not have to create his alert me for this list. (to avoid users who don’t subscribed to have an excuse for not completing their tasks)

Then I started testing this workflow and it worked . But I also received an alert from SharePoint (the ALERT ME).

That made me think… Why am I getting an Alert me message?

So i took a look in My Alerts, there were no alerts configured. Even when an item was changed I got my workflow notification (which was good because my workflow was configured good) and I received an Alert Me.

So I started looking in the settings of this list and found this. In Settings / Advanced setting there is a entry E-mail Notification. Send e-mail when ownership is assigned. It is marked in red.

]]> http://www.officeandbusiness.be/2008/04/24/wss-task-list-workflowe-mail-notification/feed/ 7036 http://www.officeandbusiness.be/2008/04/01/metadata-in-lookup-not-all-data-is-displayed-in-office-2007/ http://www.officeandbusiness.be/2008/04/01/metadata-in-lookup-not-all-data-is-displayed-in-office-2007/#comments Tue, 01 Apr 2008 19:14:23 +0000 Patrick Sledz http://www.officeandbusiness.be/2008/04/01/metadata-in-lookup-not-all-data-is-displayed-in-office-2007/ When you have a document library with metadata, and one of the metadata colums is a lookup to a list not all the list items are displayed in the DIP (Document Information Panel) of an Office 2007 application.

This did not happen with Office 2003 applications or when you use this is in the SharePoint interface. So I started looking around and this occurs whe you have a list item limit on that list. This is what was configured in the settings of that list (Settings / List Setting / Views / All items)

When I changed the Number of items to display to 100 this problem was solved.