When I was searching for some Nintex video’s on Youtube, I found this very nice video of Mike Fitzmaurice explaining with his well known and recognizable voice what Nintex Workflow 2010 is.

For the readers who are not familiar with Nintex workflow, it adds a drag-and-drop workflow designer, connectivity and advanced workflow features to the Microsoft SharePoint document management and collaboration platform, empowering business users and IT Professionals alike to quickly and easily automate business processes; from a simple leave approval request, to complex integration across external applications and data sources.

The slogan of Nintex is “Worklfow for everyone™” and if you ask me, that’s what they bring

I would like to add or emphasize a really important reason why Nintex Workflow is IMO “better” then a custom development workflow. Release management. When a Visual Studio workflow is ready for production and a WSP (SharePoint Solution) file is produced, you have to go to he release management procedures and processes, and they can be quite hard with SharePoint.

The moment my SharePoint 2010 environment is up and running , I will start to experiment with Nintex Workflow 2010, and if time allows me, I’ll even post about that

During the SharePoint Evolution conference SPEVO held in April of this year, my memory was refreshed of something that was said during one of the analyst sessions in the SharePoint Conference 2009 (SPC09) in Las Vegas.
The SPEVO was actually the SharePoint Best Practices Europe Conference, but because of the launch of a new version called SharePoint 2010 there were not a lot best practices to share on SharePoint 2010. BUT the organizers of this conference really got the message I’ll talk about in this blog post. They organized a IW (Information Worker stream) In fact, they organized even 2 parallel streams. Well done Steve Smith!

During a session from Symon Garfield, he explained why 70% of all projects fail. There are several reason, like unclear requirements, scope changes. One of the main failure reasons is that a SharePoint project can’t be driven only by IT.
SharePoint is a business driven product. IT can install, deploy and support it, but it can not solely drive it toward long term success.
You also need to have a good user adoption plan, and some corporate guidelines (let’s call them governance) to make sure that when people really start using SharePoint, it doesn’t get a maze where you can’t do or find anything. If you take a look at the Microsoft Press books, about 99% of the SharePoint books are technically focused. There is a lack of business side books. (Thank you Michael Samspon for representing this 1%)

During that analyst panel session at SPC09 there was a discussion about having a third pillar next to the Developers and IT PRO’s. The name was not specified, but lets call this group Functional people, or Functionals.  For me, but also for all SharePoint projects in general, I thought that was good, no even great news.

But until now, nothing has changed. From Microsoft’s opinion you are or a developer, or an IT PRO.There is no new group. Or you write code, or you have access to Central Admin.

A good example of this are Ignite Sessions. They are organized for IT Professionals and Developers, but not for Functionals. Even with such a huge release of  SharePoint 2010, where a lot extra power is provided to PowerUsers, and it very important to have that link between Business and IT.

Or the Microsoft SharePoint 2010: Developer and IT Professional Learning Plan.

In my first conversation with Karine Bosch (a Belgian SharePoint MVP) right after a BIWUG session  we were talking about what we did in the SharePoint world. When she explained what she does I replied, “Oh, you’re a code sh|tter”, without being disrespectful. That’s good because we need SharePoint code writers I replied, (you can also read developers)  to cover non ‘Out Of The Box’ functionality , When I explained what I do, I summarized it with “I’m a document sh|tter”. And We also need them (I guess). Actually that’s also what Karine confirmed.

That’s why in my humble opinion that Microsoft is acting wrongly. Until now, they don’t provide any special documentation or support for these Functionals. Besides some sales and marketing information on how SharePoint will make your organization more productive, there is no specific information for the Functionals. They are just twilights. They act the “Build it and they will come” way.
And they should pay attention to this, because otherwise SharePoint might become one of these “Oooh darn, it’s a SharePoint” applications.

That’s also why I am so happy that guys like Michael Samspon, the author of Seamless Teamwork, a book on using SharePoint from a business perspective, Raymond Dux Sy , the author of SharePoint for Project Management: How to Create a Project Management Information System (PMIS) and Paul Culmsee take a different approach on SharePoint. I will do my best to provide useful information like these guys do in their blogs, webcasts, books, … That will be my way to contribute to the grey twilight zone that Microsoft can’t fill.

On the other hand, I must admit that I know a few, but just a few guys that are good at coding, have a good knowledge of the the Out Of The Box functionality of SharePoint and are able to talk to the business and translate their requirements to SharePoint functionality. These are the golden egg chickens…

But to conclude, what I’m trying to explain is that Microsoft, and the Microsoft partners will be judged by their clients (the business) based on the return SharePoint gives to the business, not on it’s nice technical gracefulness.

Just for the record, here are my my questions to Microsoft.

What are your intentions to this issue? (When)Are you planning to setup a functional stream?

Michael is the author of the book  Seamless Teamwork: Using Microsoft SharePoint Technologies to Collaborate, Innovate, and Drive Business in New Ways, which I recently received from Combined Knowledge (many many thanks for that Zoé and Steve). I would recommend this book for everybody who is interested in empowering people and team with SharePoint.

But I don’t post this just to talk about this book. The reason I write this post is because Michael has launched a survey on Site Closure. And The survey will close on friday July 9th. So this is yet another last minute post…

His next book, SharePoint Roadmap Governance Themes, greatly expands on the governance chapter in SharePoint Roadmap for Collaboration. Two themes have been explored to date — Site Creation Rights, and User Adoption Strategies — and there are reports available on both of those. The third theme for investigation is Site Closure Policy. In other words, what do you do with SharePoint sites when their useful life is at an end, however you define that?

As with the previous two reports, there’s a survey. If you have involvement in setting governance decisions for SharePoint at your organization, please take the survey now.

Respondents who complete the survey will receive a free copy of the research report, due for publication in July 2010.

The survey closes on Friday July 9 … so please do it now!! Thanks.

Monday, June 28, 2010 6:00 PM – 7:30 PM CEST

USPJ Academy invites you to the first open lecture of the academy. If you want to learn more about USPJ Academy, please visit our web pages at http://www.uspja.com/

Poor requirements can be attributed to failed SharePoint implementations. The key to successful SharePoint implementation is properly developing requirements. A lot of people know that this is important, however, only a handful of folks truly understand what it takes to do this right.

In this presentation, you will learn key techniques in effectively eliciting, analyzing, prioritizing, validating and documenting requirements for SharePoint projects.

In addition, participants will be able to identify:

• Key components of requirements gathering process

• Why requirements traceability is paramount in defining ROI in SharePoint projects

• Why having a well defined business case is necessary to effectively initiate requirements gathering

The primary audience for this class are executives, managers, analysts, consultants who wish to properly implement SharePoint and immediately reap its’ organizational benefits.

Participants will get presentation notes, checklists, and templates.

It’s a great lecture, held by one of the true masterminds of SharePoint project management, Dux Raymond Sy. (Twitter: MeetDux)

Register (no cost) on https://www1.gotomeeting.com/register/729809009

You can easily reuse a List or Library, with or without its content. For instance, you have created a survey and you would like to re-use that survey (maybe several times a year, but this doesn’t really matter, you just want to reuse it) without having to input all questions and eventually branching again. The same thing may apply when you Webcast want to reuse a Document Library or a List with several columns.

It’s quite easy to reuse a list. In the following procedure you will see some screenshot how you can do that. I have also created a Webcast about reusing a list or library in SharePoint 2007.

This is my initial setup:

I have a survey called: Users satisfaction.
In this survey there are several questions, and some questions are branched. (This means that depending on your answer, you well go to a specific question instead of the next question)

• The first thing you need to do is save the List/Library as a template

• To create a new List/Library based on this template: Click on View all Site Content and then create and select your Template.

When you want to delete a list template, you can browse to the List Template Gallery http://servername/Sitename/_catalogs/lt/Forms/AllItems.aspx

Since a few days I have a feeling of anxiety and stress. Even though I am following the rules of GTD and am doing weekly reviews. At least, I thought I was doing GTD. But then I took a small break to have a view from a distance and thought at what causes my fear. After a few minutes I think I found the reason. At least, I think that now, but we’ll see in a few days or weeks.

I had Actions that actually should be Projects, or should be split into several Actions. So now I am converting these actions to Projects or I make smaller chunks so i don’t have an action that can take 8 hours. This looks banal, but if you ask me, that’s what GTD is all about. Little banal tricks to make you more productive and Get Things Done.
These little thing make big things happen for me.

Since May 8th the Information worker VHD files are ready to be downloaded. You can find them at http://is.gd/cfVcv

You can also download them with the Akamai download manager

• Virtual Machine 2010-7a parts 1-12
• Virtual Machine 2010-7a parts 13-22, SFV & Setup Guide
• Virtual Machine 2010-7b

The download is about 18 GB big.

This is the content :

Virtual machine “A” contains the following pre-configured software:

1. Windows Server 2008 R2 Standard Evaluation Edition x64, running as an Active Directory Domain Controller for the “CONTOSO.COM” domain with DNS and WINS
2. Microsoft SQL Server 2008 R2 Enterprise Edition with Analysis, Notification, and Reporting Services
3. Microsoft Office Communication Server 2007 R2
4. Microsoft Visual Studio 2010
5. Microsoft SharePoint Server 2010 Enterprise Edition
6. Microsoft Office Web Applications
7. Microsoft FAST Search for SharePoint 2010
8. Microsoft Project Server 2010
9. Microsoft Office Professional Plus 2010
10. Microsoft Visio 2010
11. Microsoft Project 2010
12. Microsoft Office Communicator 2007 R2

Virtual machine “B” contains the following pre-configured software:

1. Windows Server 2008 R2 Standard Evaluation Edition x64, joined to the “CONTOSO.COM” domain
2. Microsoft Exchange Server 2010

Active directory has been preconfigured over 200 “demo” users with metadata in an organizational structure. All of these user profiles have been imported and indexed for search within SharePoint Server 2010.
SharePoint Server 2010 has been configured in a “Complete” farm using the default SQL Server 2008 R2 instance. A default site has been created using the Team Site template at http://intranet.contoso.com/ and a FAST Search Center at http://intranet.contoso.com/search/.
As shipped virtual machine “A” requires image “B” for email. Running image “B” is optional.

The problem I had was that when I assigned a condition that would check if the Approval Status equals Approved. But this doesn’t work when you use this condition, it will be skipped, because internally SharePoint uses a number for the workflow status.

Also, if you Edit in Datasheet (your list or Library) you can see the numbers is stead of the text.

Here is an overview:

So, I need to modify my workflow like : If Approval Status Equals 16, ….

The same policy applies when you would like to have a view where you display items based on their Approval Workflow Status.

This list is partially copied from David Wise blog

On May 11th, 10 days after my ‘The near future of Nozbe (on iPhone) looks promising.’ post, Nozbe 2.0 for iPhone was released in the AppStore. As I was waiting for this version, I downloaded the moment I could. In this post I’ll try to explain the (new) features, what it means to you and me and what I think about it.

Nozbe for iPhone v2.0

The first thing that has changed is the logo. The logo is refreshed and I like it. Nothing more to say about that, it is just a nice logo. The home screen of the Nozbe 2.0 for iPhone has changed slightly. There was a great demand for an Inbox, and since it was implemented in a previous release of Nozbe on-line, it is also implemented in the iPhone App. For the rest, the menu remains the same except the Inbox is added (Inbox, Next Actions, Projects, Contexts, Calendar), but the layout has changed, and there are new icons.  The icons at the bottom of the page have the same functionality as the previous version, but for them who haven’t used Nozbe for iPhone before, there are 5 icons as you can see in the screenshots

I added 1 2 3 4 5 above the icons in the picture above. These figures match the list hereunder.

1. Go to the Home screen (this screen)
2. Show the Next Actions
3. Sync with Nozbe online
4. Add New action/Note/Project or Context (see extra screenshot) (Power Add Button)
5. Add an Action

screenshot of menu item 4 Power add Button:

Adding a new action (5) will add a new action in the current Project. You can enter a description and Edit the Details.
In the details you can easy check it as done, make a Next Action of that Action, assign it to somebody else (remark:your Project where you create this action in must be shared) or add a comment. It is also possible to change the Project, add one or more contexts, set a time for that action, enter a Due Date with or without an hour(extra screenshot) and there are very nice and easy to use buttons to set the due day to Next Monday, Tuesday, … of Next day, week, month or year) and you can also define a recurrence.

When adding a new Project, you can edit the details.
In these details you can specify a label, you can Share it and make it your Inbox.When you want to share the Project with somebody you didn’t share anything with before, you can invite that person via an email. This is all pretty straightforward.

Adding a note will bring you to the Edit note page, but it is strange that this doesn’t use the Inbox, but uses a random Project (at least, I didn’t found a pattern in it except it uses the same Project)

Adding New Context will allow you to create a new Context and assign an icon to it.

What does this mean?

It will definitely be easier to use Nozbe on an iPhone. The fact that you can use Nozbe on iPhone without having to create a Nozbe account might be a step forward to have somebody use it without registration, but then the price of the App would obstruct this advantage.

The navigation and collaboration features are really nice and being able to comment on your tasks might be useful in some cases.

Being able to sync files within the App is certainly a great feature. Now you carry your presentations, documents, .. with you, attached to the Project. I was only able to open a Word document (.doc) and a PDF. These files failed:  and docx, ppt(x)(s) failed when I created these document in my Office 2010. I could not open them in the iPhone App.

What I think :

This is definitely a fantastic step forward for Nozbe iPhone users. The new layout is easy to use and gives peace of mind. The collaboration functions (delegate) and comments is also a nice features.

The fact that you can carry files with you in your trusted GTD system would be just great if it worked like it should. I’m not quite sure if this is a Apple, Nozbe or Microsoft Office 2010 issue.

Since this is the first release of V2.0, there is some serious margin for improvements. Here is a list of improvements I would like to see.

Wish list: (in order of importance for me)

1. In the Next Actions overview the project should be listed somewhere (next to the Context icon?)
2. Integration with Evernote®
3. It should be possible to filter on context in the Next Actions overview.
4. Adding an action should also be possible in horizontal mode. Now it is just modifying an action that is horizontal-enable.
   In fact, I think the whole application should be available in horizontal mode
5. Notifications on iPhone (overview of what has a deadline that day)
6. Notification via: Direct message on Twitter, email, text, ..
7. Nozbe users should have the ability to upload their own icons,
8. The Help functions is acting not logical. It starts with the Add New Action, then moves left to the Sync, then left to Home, then right to Next Actions and then right to Add more. Even I move my finger each time from right to left on the screen.

On the Nozbe blog there were several posts that refer to each other and my purpose is to create this one page overview with everything you need to know when sending email to Nozbe. Since GTD is also about having an ubiquitous capturing tool, this is the ubiquitous Email to Nozbe page.

So, here is my overview of everything you need to know when sending emails to Nozbe.

First of all, it’s important to understand the “Nozbe language”

Syntax

The syntax for a (Next)action is simple

Example:
Write a blog post about Email and Nozbe #blog @computer @home on today %30 min !

You just have to follow this syntax :

• #projectname : Add a # sign before the name of the project
• @context : Add a @sign before the context. Multiple contexts can be used.
• dates : write the date in the action like ‘On today’ , ‘ on tomorrow’, ‘next week’, ‘on June 18”. Nozbe understands these all. If you use a date, you also need to use “on” or “at” before the date. If you use next week or  next month,  you don’t need to use the prefix.

• % stands for time needed. Just note % and the time needed (there are limitations. These values can be used :  5min, 15 min, 30 min, 45 min, 1h, 1.5h, 2h, 2.5h, 3h, 4h, 5h, 6h, 7h, 8h)
• Repeat Actions : write down “every …” before the repeating interval. Eg. Every day, every week, every 2 weeks, every month,…
• !: If you want this Action to be the Next Action, just add a ! (exclamation mark)  in the action. The order is not important.

So : Read Getting Things Done (GTD) by David Allen #become productive ! @home would result in adding the Next Action  Read Getting Things Done (GTD) by David Allen in project “Become Productive” in the context Home

The special formatting can also be applied when entering a Action with this syntax in the Web Client of when using the email to Nozbe  functionality.

Creating Actions and Notes from your email client to Nozbe

Now that you know the syntax, it’s easy to send emails to Nozbe with your actions.  There is one thing you need to know about your account. On your Settings page, you need to configure a Nickname and a PIN code.

Adding an Action to your inbox or a Project.

Just send an email to Nickname.PIN@nozbe.us. If you want the Action to be created in a certain Project, use this email address : Nickname.PIN.Project@nozbe.us. If your project contains spaces, replace them with an “_” Nickname.PIN.Project_with_spaces@nozbe.us

Adding Actions to multiple projects

Send an email, using the syntax of §1 but as a prefix you must use an asterisk with a space “* “ before each Action.

Adding Notes to a Project

Send an email to Nickname.PIN.Projectname@nozbe.us and the body of the email will be added as a Note. The Subject of the email will be the title.

You can also BCC your Nozbe account to add some reference material to your project. (if you reply to an email for example)

Adding Actions and Notes to a Project

This is really cool. Almost as cool as the Evernote integration

Send an email to Nickname.PIN.Projectname@nozbe.us . The subject of the email will be the title of the note, the body of the email will include everything before the “* “ as a note and will threat the “* “ Actions independent. So, you can send this email to projectname and add Actions to Project2 if you want.

So everything before the first “* “ will be a note to the project as mentioned in the email address, everything after the last “* “ sentence (in this case blahblahblah) will be ignored.

With this post you’ll see how powerful the Nozbe syntax is, and how easy it is to email (Next) Actions and Notes right into your GTD tool.

–Update may 23rd 2010 :

Adding a note to an action

–> will be saved as a comment in your Action in this case:

I have discovered this feature by accident. Well actually last week when i forwarded some e-mails, I noticed that in some cases my Notes weren’t saved as notes in my Projects. When I did some trial and error I discovered this: When you want to add a note, and have just one Action, you have to be careful. When you email the note with that action, the note will be added as a comment on that action. Only when you have more actions in the email, the note will be attached to the Project

 –End Update may 23rd 2010 :

Macro designers and Visual Basic for Office developers, start creating some nice scripts, macros, …. . And off course, everybody who is not using Microsoft Outlook, but another email client, feel free to develop you add-on for your preferred email client!

Update : Since a few days the Dutch translations are finished. They are ready for production and I hope Michael will release them soon.

For me the interesting part (at this moment) is the paragraph about the new iPhone. Nozbe has set up a partnership with Macoscope, a Polish software house that is specialized in development for the Apple platform.

The last modifications were done and the new Nozbe iPhone application is submitted to the Appstore. I can’t wait to start using it. It will be a paying App, and I hope it will not cost too much, but it will definitely add value to the Nozbe application. I’m currently using the version 1.0.2 which is a quite simple application that lacks lots of functionality.

Horizontal view

A new feature will be the horizontal view. In the current App you can only edit tasks in horizontal view, but Michael announced vertical editing functions in the new version.

Context Icons

I consider the context icons weak point. The black&white icons or so outdated and they just don’t look nice. But I suppose (and hope) that will be modified in the new App, because the context icons got updated to very nice icons in the Nozbe WebApp. If we could just upload our own now…

Other new features will be (as announced in this post):

Easier collaboration.

• Share Projects from the iPhone (and iPad) App
• Delegate tasks
• Comment on tasks

Working with Files

• add and view files in your projects

Easier navigation 

• The Project section is redesigned so you can see actions, notes, files and project info as tabs on the project. This means that you’ll be able to access all project information quicker
  

I hope the new Nozbe for iPhone will be available soon in the AppStore , because it looks very promising.

Anyway, I called back at 10:00 and this operator was aware of the extra scheduled procedure and I managed to buy a ticket to leave tomorrow at 12:59. SharePoint Evolutions (and definitely a big SharePint with lots of travel stories) here I come. I hope other people will get there safely and on time.

Oh yes, my flight from Antwerp -> London city with Cityjet was cancelled yesterday, and I called there call center just a few minutes ago. They cancelled my flight back and will refund it to my credit card.

It was a stressful experience to arrange transport to London, but eventually I turned out pretty good for me.

Happy and save travels to all other #SPEVO attendees

So today I’ll try to book one of the (hopefully) extra scheduled Eurostar trains from Brussels to London. The call center opens at 09:00, so I still have to wait about 20 minutes.

Some people start to do roadtrips like @zimmergren, @mariannerd or @billbither .

I wish al travelers to #SPEVO good luck and safe travels and hopefully we can SharePint together in London

–quote–

Today we reached an exciting engineering milestone- the release-to-manufacturing (RTM) for Office 2010, SharePoint 2010, Visio 2010 and Project 2010!

RTM is the final engineering milestone and a major achievement for all of the internal teams who worked so hard to get to this point. As tirelessly as our engineering teams worked, we would never have reached this milestone without incredibly active participation from our customers and partners. More than 5,000 organizations and partners have worked with us on rapid deployment and testing of the products, and the feedback that we’ve received from all these programs has shaped a fantastic set of products that I’m sure our customers will love.

Our Volume License customers with active Software Assurance (SA) on these products will be one of the first to receive the 2010 set of products. They will be able to download the product in English, French, Spanish, German, Russian, and Dutch via the Volume Licensing Service Center starting April 27. Other languages will be available on a rolling timeline. Customers without SA will be able to purchase the new products through Volume Licensing from Microsoft partners starting May 1.

–End Quote–

Full article can be read via this link

On my iphone I couldn’t find the screen where I could change of enter my username and or password, so I started googling for it. After somewhate more then 10 minutes the answer was clear. Currenlty you can’t change your password on the  Iphone.  It is documented in the forum.

The workaround is to de-instal NOZBE on your Iphone and reinstall it from the Appstore. Ofcourse no data is lost since everything is stored on the NOZBE servers.

In my RTM configuration I use 3 Greasemonkey scripts.

1. Remember The Milk – Tag Cloud Colorizer
2. Remember The Milk – Keep Cloud Visible
3. Remember The Milk – display keyboard shortcuts

Here is a screenshot (Figure1) of how my RememberTheMilk looks without any customization.  As a lot of people on Twitter said, and I must agree, it is doesn’t look very user friendly if you actually follow all levels of responsibilities. (Actions, Projects, Areas of responsibility, Goals, Vision, Life goals).

Figure 1

Then this is a screenshot (Fiigure2) of the same page but with the Greasemonkey scripts activated.

Figure 2

What do you need to do to have this view?

• Create a free account to use RememberTheMilk : http://www.rememberthemilk.com
• Get Firefox if you don’t have it yet http://www.mozilla.com
• Download and install Greasemonkey https://addons.mozilla.org/en-US/firefox/addon/748
• Install the Greasemonkey scripts :
  • Remember The Milk – Tag Cloud Colorizer : http://userscripts.org/scripts/show/25046
  • Remember The Milk – Keep Cloud Visible : http://userscripts.org/scripts/show/25050
  • Remember The Milk – display keyboard shortcuts : http://userstyles.org/styles/1623

You have to customize the Tag cloud Colorizer, but it is DEFINITELY worth it.

Good Luck with these scripts and more luck and enjoy Getting Things Done!

Microsoft®  has released a whitepaper on business productivity for SharePoint® and Office.

This paper shows how two products, Microsoft ® Office and Microsoft SharePoint ®, contribute to the powerful architectural design of the Microsoft Business Productivity Infrastructure (BPI). The BPI stack approach suggests that only by thinking at a capability level (for example, “What do users want to do?), and then adding the right aspects of capability in each place (client, server, and services), can we create desktop applications that also deliver rich server and services capabilities to information workers.

This paper describes how the 2010, 2007, and 2003 versions of Office work together with the 2010, 2007, and 2003 versions of SharePoint technologies. Although we provide an overview of Office and SharePoint features working together in past versions, this paper focuses on the integration features of the Microsoft Office 2010 experience with Microsoft SharePoint 2010.
The scenarios outlined in this paper show examples of how the power of SharePoint 2010 and related servers can be combined with capabilities of one or more Microsoft Office 2010 applications to deliver rich, intuitive, and easy-to-use capabilities directly into the hands of desktop users. The scenarios cover the following value areas:

• Collaboration Without Compromise
• Bring Ideas to Life
• Anywhere Access
• The Practical IT Platform

The paper concludes that to realize the best user experience with Office and SharePoint integration features, organizations should upgrade client programs to Office Professional Plus 2010 and server technologies to SharePoint 2010.

The whitepaper can be downloaded at http://go.microsoft.com/?linkid=9690494

If you have a MSDN subscription you can download it from this location https://msdn.microsoft.com/en-gb/subscriptions/securedownloads/default.aspx

SharePoint Designer 2010 BETA , SharePoint Foundations 2010 BETA (WSS 4.0) and Office 2010 BETA has also been released. Happy downloading and experimenting!

BUT… there are some issues. PLEASE read a http://bit.ly/2rNgl8 blog before you start installing

But please pay attention. Its takes about 20 days before you really can trust your trusted system. You need to be able to change and to adapt these changes in your way of work.
Before you continue reading this article, please take a look at this one.

Hereunder you can find a way to perform your Mindsweep. It is based on a Mindsweep Twitter session @GTDCoachKelly  executed via @GTDSpecialEvent
Take pen and paper or some a new document on your computer. Get ready to capture what’s on your mind.

• This is a capture only. Don’t analyze , process or organize.. Just capture!
• The primary question you have to ask yourself is: What has my attention?
• Now start writing down
• Are there upcoming meetings, projects, ..
• Anything you have attention to regarding your spouse, partner, kids, family
• Don’t worry on what you are going to do about it. Just capture. The processing will be done later.
• Do you have concerns regarding your health, sport?
• Are there things you noted somewhere else (tasks, projects) write is down. You still have some attention on it
• Anything with your laptop, equipment, car you have attention on?
• Look around (real life or virtual) you. Anything you would like to see different in your environment? What’s not exactly how you want it?
• Write down as much as possible. Don’t be afraid of the possible workload this mindsweep might create. You can always park things
• What about your E-mail Inbox? Or the Sent Items? Any open issues there?
• Scan your calendar, some weeks in the past and some weeks in the future.
• Are there upcoming birthday presents to buy, or Christmas presents?
• It might be enough to write some keyword just to remind you, like “SharePoint Conference” . You should process it later
• Some longer term stuff might also have your attention, like your career, family , …
• Maybe some things you want to do like a parachute or bungee jump, learn a foreign language, …
• Go for a long, complete list, your mind will be grateful!
• Oh yeah, this list doesn’t have to be executed tomorrow

So now you have captured what’s on you mind. This is phase 1 of a 5 phased process. The next steps are processing and organizing the Mindsweep.
Good luck with it!